How much money are you losing during cleaning time?

From restaurants and stores to warehouses and hotels, all businesses have to spend time and energy on cleaning and maintenance. But what exactly is this costing your business and can it be reduced? From preventative cleaning to streamlining processes, let’s take a look at how you could be saving money with more effective cleaning.

Assess the situation

Every business is different and every industry has its unique cleaning requirements. For example, food manufacturers, restaurants & hotels will have much more frequent and rigorous cleaning processes than furniture warehouses. To make sure that you are meeting your health and safety requirements in the most effective way possible, you first need to look at what needs to be done and how exactly you are doing it.

Your first step is to make a list of what has to be done in order to achieve the minimum health and safety requirements of your industry. Next, you should write down all of your processes, how much time they take, how frequently they are performed and what the cost is to your business (including labour, downtime and consumables).

Once you’ve done this, you can take an objective and detailed look at which processes are working well and identify areas where you could be working more efficiently and cost-effectively.

Invest in the right equipment

Investing in high-quality equipment may cost more money upfront, but it can also save you a lot of time and money in the long run. Higher quality machines and equipment are likely to last longer and they can often do the job faster and to a higher standard which saves you money on labour and consumables.

For example, if you have a large space, it may be worth investing in a commercial floor cleaner. This will not only ensure that the job is done thoroughly and to a high standard, but it will also allow your workers to complete the task faster which will increase productivity and reduce your costs.

This doesn’t have to be limited to your cleaning products. It can also apply to other equipment. For example, If you store foods in industrial refrigerators or enclosures, invest in ones that are easy to maintain and clean. For example, many modern units now come with smooth, joint-free silicone seals that are easier to wipe down and can withstand high-pressure cleaning. Sloped roofs are also great for quick and easy cleaning as any liquids and contaminate to drain off the unit during cleaning. Cleaning takes an estimated 20% of a company’s time in the food and beverage industry, so investing in industry-specific equipment which is designed to make your life easier will pay off in the long-run.

Again, this can apply to many different businesses, not just the food industry. The point is to buy equipment that is made with your industry and specific business functions in mind. Invest in equipment that will help make your life easier. Work smarter, not harder!

Proactive Cleaning

Don’t wait for things to get dirty before you start cleaning. Taking a proactive and preventative approach to cleanliness will save you time and energy. For example, wiping all of the surfaces with disinfectant every morning could take five minutes of your time, whereas trying to remove grease or stubborn stains once a week could end up taking you a lot longer and will likely require more products.

When do you clean?

At what point in the day or week do you put time aside to clean? Is it a daily occurrence? Do you clean first thing in the morning or last thing at night? Whatever time of day you perform your cleaning processes, take a step back and think whether it is the best time for you and your staff.

Are your staff more energised in the morning? Are they less likely to do a thorough job at the end of the day because they are tired and want to go home? This may seem like a simple idea, but you would be surprised at how much of a difference it could make to your productivity. Of course, the best time of day to clean will vary from business to business. It depends on your industry, your function, your staff and many other factors. But whatever your situation, taking a step back and thinking about what works best for you will help you increase productivity and complete your cleaning more cost-effectively. Again, work smarter not harder!


There is no one-size-fits-all solution when it comes to your cleaning processes. What you do will depend entirely on the type of business you run. But, taking a step back and re-evaluating the cleaning process can benefit a business in any industry.

Take an objective look at every step of the process to identify areas for improvement. Explore the idea of investing in high-quality equipment as the long-term savings could well out-weigh the upfront cost. And finally, don’t be afraid to do things a little differently – you would be surprised at how much time, effort and money you could save by making some creative changes to your usual routine.